Google has added new features to its Gmail service during the past couple months that make the Web-based e-mail service more business-friendly and versatile. Here's a look at three free add-ons that could really improve your usual Gmail routine.
Gmail is part of Google Apps, the Internet giant's software package that includes e-mail, calendar, documents, spreadsheets and sites (a wiki). Anyone can get a free Google Apps account by singing up for Gmail, while businesses can buy a premier edition for US$50 per user per year.
You can install the following three add-ons with either version (free or paid) of Gmail. To add them, you must first go to Gmail Labs. To access Gmail Labs, click on the green beaker in the upper right hand corner of your Gmail inbox (it appears next to the "settings" tab).
1. Offline Gmail
How it helps do no evil: Call it the airplane problem. One of the hang-ups businesses have had in adopting Gmail for their workers has been offline e-mail access. With traditional, client-based e-mail, it's easy to launch your Lotus Notes or Microsoft Outlook and type out some e-mails while in an area sans Wi-Fi. After balking at the need for offline e-mail for quite some time, as any offline software essentially runs counter to Google's business model, the company finally relented with offline Gmail that allows you to work on e-mails in your browser while you're not connected to the Internet.
With offline Gmail, you can write and read e-mails. Messages that you compose while offline will be stored in your outbox and automatically sent next time you connect to the Internet.
How to set it up: You must first install Google Gears on your web-browser. Gears, a Google-led open source project, allows you to utilize many Web-based applications in an offline mode. After you install it, you probably will have to restart your browser.
Log into Gmail and click on the green Labs beaker. Scroll to "Offline." Click "enable" and "save changes." After you do that, an "offline" tab will appear next to the Google labs beaker and "settings" tab in the upper right corner of your inbox. From here, it's simple. Click on the "offline" tab and it will create a locally stored cache of your e-mail messages (if you have a pretty healthy sized inbox, it will go back about six months).
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